Authoritative business result
Profit & Loss
Confirmed sales, inventory cost, expenses and fees in one decision screen. Capital and unsold inventory are excluded from profit.
Net Profit / Loss
₱0.00
Checking…
Loading the accounting result.
Overall Net Sales₱0.00
Direct Net Sales₱0.00
TikTok Net Sales₱0.00
Profit & Loss Statement
Only the information needed to understand the final result.
Overall gross salesDirect payments plus completed TikTok Shop sales₱0.00
Less: discounts and refunds₱0.00
Overall net sales₱0.00
Less: cost of goods soldAutomatic pooled average cost from bale inventory₱0.00
Gross profit₱0.00
Operating expenses₱0.00
Fees₱0.00
Other recognized costsDonation, write-off and depreciation₱0.00
Net profit₱0.00
Proof Control
Proof uploads are managed in the Staff Proof Portal; saved proofs remain viewable from sales records.
Proof attachedTransactions with saved proof
0Proof missingNon-cash transactions requiring proof
0Needs reviewPending and verification amount
₱0.00Recent Sales & Proof
Latest transactions for fast proof viewing or correction.
| Date | Customer | Amount | Status | Proof | Action |
|---|---|---|---|---|---|
| No sales yet. | |||||
Sales Confirmation
Only Received payments are included in sales and profit.
Received0₱0.00
Pending0₱0.00
Needs Verification0₱0.00
Correction Required0₱0.00
TikTok Sales & Settlement
Record TikTok Shop sales separately. The app calculates pooled COGS and keeps the expected payout in TikTok Clearing until it reaches Mary Jane P. Ore’s BDO.
TikTok Shop — Awaiting Settlement₱0.00
Mary Jane P. Ore — BDO Current Balance₱0.00
TikTok Gross Sales₱0.00
Discounts & Refunds₱0.00
TikTok Net Sales₱0.00
TikTok Fees₱0.00
TikTok COGS₱0.00
Unsettled Expected Payout₱0.00
Already in Mary Jane BDO₱0.00
TikTok Sales Records
One row may represent one order, one day, or one TikTok report period. It is never added to Direct Transactions.
| Period | Reference | Qty | Gross | Discounts/Refunds | Net Sales | Fees | COGS | Expected Payout | Status | Settlement | Action |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Open this page to load TikTok sales. | |||||||||||
Settlement History
A payout moves money only. It never creates a second sale.
| Period | Settlement ID | Net Sales | TikTok Fees | Expected | Actual Deposit | Difference | Deposit Date | Status | Action |
|---|---|---|---|---|---|---|---|---|---|
| Open this page to load TikTok settlements. | |||||||||
Staff Proof Portal
Upload proof for any old or new customer. The portal scans, fills, matches and prepares the payment automatically. Open Manual Details only when the scan needs correction.
1. UploadSelect a screenshot, photo or PDF.
2. Automatic scanThe proven Customer Portal OCR reads amount, reference, date and destination.
3. Automatic matchOld record is updated or a provisional customer is created.
4. Save and reviewPayment stays Pending until Confirm Received.
Upload or take a photo of payment proof
Up to 20 JPG, PNG, WEBP, HEIC or PDF files • maximum 8 MB each
One proof is enough. Multiple selection remains available for convenience.
Selected0
Existing Records0
Needs Input0
Uploaded to Review0
| Preview | File | OCR Result | Automatic Customer / Transaction | Status | Action |
|---|---|---|---|---|---|
| Select proof files to begin. | |||||
Payment Review
Review customer-submitted payments before they become confirmed funds.
Pending
0
₱0.00
Needs Verification
0
₱0.00
Not Received
0
₱0.00
Awaiting Customer Correction
0
₱0.00
Pending Payments
| Submitted | Transaction | Customer | Amount | Method | Destination | Payment Date | Reference | Proof | OCR Check | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|
| No pending customer payments. | |||||||||||
Add / Edit Transaction
Transactions
Status, totals, proof and actions remain visible without a wide accounting table.
Transactions0
Total Amount₱0.00
Received₱0.00
Pending₱0.00
Needs Verification₱0.00
| Payment Date | Proof Uploaded | Customer | Amount | Status | Reference | Fund Location | Uploaded By | Proof | Actions |
|---|
My Customer Account
Your staff login remains staff-only. This separate record is used only when you personally buy from the shop.
Open this page to load your personal customer record.
Customer Data
Customer Master
| ID | Nickname | Full Name | Primary Mobile | TikTok | Status | Transactions | Gross Collection | Last Payment | Actions |
|---|
Money & Expenses
Simple business money control. Capital and transfers are excluded from Profit/Loss; only real income, COGS and expenses affect the result.
Gross Sales₱0.00
Net Sales₱0.00
Gross Profit₱0.000% margin
Net Profit₱0.00
Operating Expenses₱0.00
COGS₱0.00
Platform + Transfer Fees₱0.00
Average Transaction₱0.00
Owner Capital₱0.00Primary Owner: Luied A. Pepito
Inventory Investment₱0.00
Business Assets₱0.00
Owner Withdrawals₱0.00
Fund Location Monitor
Shows where business money is currently held. Current balance = received sales + other money in − money out. Pending payments are shown separately and are not included in the balance.
Total Business Funds₱0.00
Received Sales₱0.00
Other Money In₱0.00
Money Out₱0.00
Pending₱0.00
Unassigned Received₱0.00All received funds are assigned.
| Fund Location | Fund Holder | Pending | Received Sales | Other Money In | Money Out | Current Balance | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Open Money & Expenses to load fund balances. | ||||||||
Sales & Profit Progress
Income vs Cost
Sales Channel Performance
Fund Location
Accounting Ledger
Business accounting ledger. Administrator and Manager can correct manual entries. “Fund Holder” identifies whose business account currently holds the money; it does not determine ownership of the capital. System-generated rows are corrected from their source so balances, inventory and Profit & Loss stay consistent.
| Date | Type | Category | Amount | Fund Holder | Fund Account | Description | Created By | Actions |
|---|
Business Assets & Depreciation
Reusable equipment remains an asset while depreciation is recognized gradually in Profit & Loss.
| Asset | Category | Purchase | Cost | Useful Life | Depreciation | Book Value | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Open Accounting to load assets. | ||||||||
Money Flow
| Date | Type | From | To | Amount | Reference | Description | Actions |
|---|---|---|---|---|---|---|---|
| Open this page to load money flow. | |||||||
Internal Transfers
Moves money between exact fund locations. Transfers do not change profit. Transfer fees reduce funds as an expense.
| Date | From | To | Amount | Fee | Reference | Status |
|---|---|---|---|---|---|---|
| Open this page to load transfers. | ||||||
Bales / Purchases0
Available Pieces0
Average Cost / Piece₱0.00
Current Stock Value₱0.00
Bale Inventory
Record each bale purchase and usable-piece count. Sales automatically use one pooled average cost.
No individual item IDs and no sale-to-bale matching. Average cost = remaining pooled stock value ÷ available pieces.
| Bale / Purchase ID | Description | Purchase Date | Bales × Pieces | Total Pieces | Landed Cost | Cost / Piece | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| Open this page to load bale inventory. | ||||||||
Add Money Flow Entry
Owner money added to a business fund account. Capital increases funds/equity and is not profit.
Internal Fund Transfer
Add TikTok Sales
Net TikTok Sales₱0.00
Expected Payout₱0.00
Inventory CostAutomatic pooled average
No customer payment proof and no individual bale selection are needed. Quantity sold reduces the pooled inventory automatically when saved as Completed.
Record TikTok Settlement
Unsettled TikTok Sales₱0.00
Expected Payout₱0.00
Difference₱0.00
TikTok fees are already recorded with the TikTok sales and cannot be deducted twice. Leave Actual Amount blank until the deposit is visible in Mary Jane’s BDO.
Admin Tools
Audit history and account recovery controls.
| Date / Time | User | Action | Entity | Record | Field | Old Value | New Value | Details |
|---|
PIN Reset Requests
Administrator verifies the customer, then issues a temporary 6-digit PIN. Before changing the password, the system validates the customer ↔ Auth link. The customer signs in with the temporary PIN and is forced to create a new PIN.
| Requested | Customer ID | Mobile | Status | Temporary PIN | Expires | Verification | Generated By | Actions |
|---|